Education & Training UK-wide

To deliver government-funded apprenticeship training in England, you must be registered on the Apprenticeship Provider and Assessment Register (APAR). This guide explains the registration process and ongoing requirements.

Note: This applies to England only. Scotland, Wales, and Northern Ireland have separate apprenticeship systems.

Understanding the apprenticeship provider landscape

Provider types

  • Main providers: Can contract directly with employers and DfE, can subcontract
  • Employer-providers: Train their own employees only
  • Growth area providers: Fast-track for providers in areas of skills shortage

APAR eligibility requirements

Preparing your application

  1. Get UKPRN: Register with UK Register of Learning Providers first
  2. ICO registration: Ensure you're registered for data protection
  3. Financial evidence: Prepare accounts showing 12 months' trading history
  4. Quality strategy: Document your approach to quality assurance
  5. Staff qualifications: Evidence of qualified teaching/training staff
  6. Policies: Safeguarding, complaints, appeals procedures

First-year cap: New providers are limited to £100,000 funding in year one. Plan your capacity accordingly.

Funding rules 2025-26

How payment works

Funding is paid monthly throughout the apprenticeship:

  • 80%: Monthly instalments during training (on-programme payments)
  • 20%: Completion payment after successful end-point assessment

Funding bands: Each apprenticeship standard has a maximum funding band (£1,500 to £27,000). You negotiate the actual price with employers within this band.

Apprenticeship levy and co-investment

Working with levy and non-levy employers

Levy-paying employers (pay bill over £3m):

  • Pay for apprenticeship training from their Digital Apprenticeship Service account
  • Choose any provider on APAR
  • Funds expire after 24 months (reducing to 12 months from 2026)

Non-levy employers:

  • Government funds 95% of training costs (5% employer co-investment)
  • From 2026: Free training for apprentices under 25
  • Access funding through approved providers or levy transfers

Ofsted inspection

Preparing for inspection

What Ofsted looks for:

  • Quality of education/training
  • Behaviour and attitudes
  • Personal development
  • Leadership and management
  • Safeguarding (must be "Met")

Key success factors:

  • Strong knowledge, skills, behaviours (KSB) tracking
  • Good progression and completion rates
  • Effective employer engagement
  • Quality teaching and assessment
  • Robust safeguarding procedures

New providers: Expect a monitoring visit within 18-24 months of registration.

Subcontracting

If you want to subcontract delivery to other organisations.

Lead provider responsibilities

If you subcontract, you remain responsible for:

  • Quality of training delivered by subcontractors
  • Compliance with funding rules
  • Safeguarding
  • Data and reporting
  • Apprentice outcomes

Due diligence: Before subcontracting, verify the subcontractor's capability, financial stability, and compliance history.

Employer-provider partnerships

Building employer relationships

What employers want:

  • Training relevant to their business needs
  • Minimal disruption to operations
  • Clear progress reporting
  • Support with off-the-job training requirements
  • Help navigating funding and administration

What you must provide:

  • Apprenticeship agreement (between employer and apprentice)
  • Training plan in commitment statement
  • Regular progress reviews
  • Support for end-point assessment

Next steps to become a provider

  1. Check eligibility: 12 months' trading, relevant expertise
  2. Get UKPRN: Register at ukrlp.co.uk
  3. Register with ICO: Data protection registration
  4. Prepare evidence: Financial records, policies, staff CVs
  5. Apply to APAR: Submit application via DfE service
  6. Await assessment: Approximately 12 weeks
  7. Contract with DfE: Once approved, sign contract
  8. Start delivering: Within first-year funding cap
  9. Prepare for Ofsted: Monitoring visit within 18-24 months