Food, Drink & Hospitality Food, hospitality and tourism

Music and entertainment licensing

TheMusicLicence requirements for playing background music, hosting live performances, and DJ events in hospitality venues including costs, what's covered, and how to comply with PPL PRS.

UK-wide
Guide summary

You need TheMusicLicence to play music in your business. This includes background music, live performances, DJ sets, and karaoke. Fees start at £150 per year. You may also need an entertainment licence from your local council.

  • Get TheMusicLicence from PPL PRS to play music
  • Costs vary from £150 to £3,000+ per year
  • Also check if you need an entertainment licence
  • TV licensing needed for showing live TV or BBC iPlayer
  • Special tariffs apply for DJ nights and live events
  • Playing music without a licence can lead to fines
  • Live music is often exempt from entertainment licensing
  • Renew TheMusicLicence every year
  • Tell PPL PRS if you host DJ sets or karaoke
  • Check if your venue is exempt from some rules
On this page
UK-wide

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When you need a music licence

Under the Copyright, Designs and Patents Act 1988, you need permission from copyright holders to play or perform music in public. This includes virtually all commercial music use in hospitality venues.

You need TheMusicLicence if you play background music, host live performances, DJ sets, karaoke nights, or screen films containing music.

Exception: You do not need a licence to play royalty-free music that is not protected by copyright.

Entertainment licence under Licensing Act 2003

In addition to copyright licensing through PPL PRS, you may need regulatory approval under the Licensing Act 2003 for certain types of entertainment.

Television in business premises

If you show television content in your hospitality venue, you need appropriate TV licensing for commercial use.

Live music and special featured entertainment

TheMusicLicence covers both background music and live performances, but different tariffs apply depending on how music is featured.

Live music events

For live music events such as bands or solo artists performing, PPL PRS typically charges a percentage of ticket sales or a fixed fee per event. This can be an economical way to generate custom while supporting live talent.

Special Featured Entertainment (SFE) tariffs

The SFE tariffs cover DJ sets, discos, and dance events where recorded music is the primary entertainment. PPL applies SFE tariffs to venues including nightclubs, pubs, bars, restaurants, cafes, and hotels.

If you host DJ nights, discos, or events where recorded music is specially featured (rather than background ambience), inform PPL PRS so they can apply the correct tariff to your licence.

Karaoke and open mic nights

Karaoke machines and open mic events involve both recorded and live performance elements. These are covered by TheMusicLicence, but you should specify these activities when applying so PPL PRS can ensure appropriate coverage.

Compliance and enforcement

Playing music in your business without TheMusicLicence is copyright infringement and can result in legal action.

If you are found to play music without a licence, you can be fined through legal proceedings, required to pay backdated licence fees, and subject to an injunction preventing future music use.

PPL PRS actively monitors compliance and will contact businesses suspected of operating without a licence.

Integration with alcohol licensing

Music licensing and alcohol licensing are separate legal requirements, but they often overlap in hospitality venues.

Since the Live Music Act 2012 and the Legislative Reform (Entertainment Licensing) Order 2014, many music performances are deregulated for Licensing Act purposes:

  • Live unamplified music between 8am and 11pm is deregulated
  • Live amplified music for audiences of no more than 500 between 8am and 11pm is deregulated if on premises with an alcohol licence
  • Recorded music between 8am and 11pm is deregulated on licensed premises for audiences of no more than 500 (under the 2014 Order)

Important: These deregulations only remove the requirement for Licensing Act permission. You still need TheMusicLicence from PPL PRS for copyright purposes. They are separate legal requirements.