Getting started with import and export UK-wide

Traveling abroad for export business

Business visas, travel insurance, temporarily exporting samples/equipment, and tax/NI for overseas work.

Guide summary

Plan 4 to 8 weeks before travel. Check visa rules for each country (EU visa-free 90 days, US B-1 $185 fee, China M visa with invitation letter). Get travel insurance with at least £2 million medical cover (£10 million for USA/Canada). Use an ATA Carnet to take samples or equipment abroad without paying customs duty. Understand the 52-week rule for National Insurance and apply for an A1 certificate if working in the EU.

  • Check FCDO advice and passport validity 4 to 8 weeks before travel
  • Get correct visa: EU visa-free 90 days, US B-1 $185, China M visa with letter
  • Buy travel insurance with £2m medical cover minimum (£10m for USA/Canada)
  • Declare all pre-existing conditions or your insurance will not pay out
  • Use an ATA Carnet for temporary export of samples or equipment
  • Return the completed Carnet within 30 days of re-entering the UK
  • Continue UK National Insurance for first 52 weeks of overseas work
  • Apply for A1 certificate if posting to EU/EEA/Switzerland up to 24 months
  • Keep proof of business intent: invitations, employer letters, meeting schedules
  • Do not work under a business visitor visa – risk deportation and entry ban
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Exporting often requires international travel for meetings, trade shows, client demonstrations, equipment installation, or temporary overseas assignments. Understanding visa requirements, insurance needs, and how to temporarily export business equipment is essential.

Visa application best practices

Start early (4-8 weeks before travel), check FCDO foreign travel advice for current requirements, maintain valid passport (6-12 months validity recommended), gather proof of business intent (invitations, employer letters, meeting schedules), show financial means and ties to UK.

Understand the distinction between 'business activities' (meetings, conferences, negotiations, equipment servicing) and 'work' (employment, productive labour for local company). Business visitor visas don't permit work - getting this wrong leads to deportation and entry bans.

Temporarily exporting samples and equipment

When taking commercial samples, professional equipment, or exhibition goods abroad, use ATA Carnets (accepted in 80+ countries) or Returned Goods Relief procedures to avoid paying duties.

Tax and National Insurance for overseas work

UK employees working temporarily abroad face complex tax and NI obligations. The '52-week rule' applies for National Insurance, while tax residence and Double Taxation Agreements determine income tax treatment.