These requirements apply to all business activities in this division.
inspection
England_Wales
Ongoing
Fire safety compliance (fire risk assessment)
Enforced by:
LOCAL_FIRE_AUTHORITY
Regulatory Reform (Fire Safety) Order 2005
Fire risk assessment mandatory for all accommodation premises. Responsible person must be designated. Scotland: Fire (Scotland) Act 2005. NI: Fire and Rescue Services (Northern Ireland) Order 2006.
insurance
Great_Britain
Annual
Employers' Liability Insurance
Enforced by:
HSE
Employers' Liability (Compulsory Insurance) Act 1969
Required for all employers. Sole traders with no employees exempt.
insurance
Uk
Annual
Public liability insurance
Enforced by:
NONE
Not a legal requirement but industry standard. Essential given duty of care to guests under Occupiers' Liability Acts 1957 and 1984.
inspection
Great_Britain
Ongoing
Equality Act 2010 (accessibility and reasonable adjustments)
Enforced by:
EHRC
Equality Act 2010
Duty to make reasonable adjustments for disabled guests. Anticipatory duty — must plan ahead, not just respond to requests. NI: Disability Discrimination Act 1995 still applies.
reporting
Uk
Ongoing
Guest registration (non-British nationals)
Enforced by:
HOME_OFFICE
Immigration (Hotel Records) Order 1972
Must record full name and nationality of all guests aged 16+. Non-British/Irish nationals must also provide passport/ID details. Records retained 12 months, open to police inspection.
inspection
Great_Britain
Ongoing
Health and Safety at Work etc. Act 1974
Enforced by:
HSE
Health and Safety at Work etc. Act 1974
General duty to employees and guests. Written health and safety policy required for 5+ employees. HSENI enforces in Northern Ireland.
registration
Uk
Ongoing
GDPR / Data Protection Act 2018 (guest data)
Enforced by:
ICO
Data Protection Act 2018
Must register with ICO if processing personal data. Privacy notice required. Guest data (names, payment details, CCTV) must be handled lawfully.
registration
Uk
One_Off
Food business registration (if serving food)
Enforced by:
LOCAL_AUTHORITY
Food Safety Act 1990; Food Safety and Hygiene (England) Regulations 2013
Required if serving any food (including breakfast). Must register at least 28 days before opening. HACCP food safety management system required.
licensing
Uk
Annual
TV licence for public areas
Enforced by:
BBC
Communications Act 2003
Hotel TV Licence required for TVs in guest rooms and public areas. Single licence covers all sets in one building.
licensing
Uk
Annual
PPL/PRS music licence (if playing music)
Enforced by:
PPL_PRS
Required if playing recorded or live music in public areas, restaurants, bars, or gyms. TheMusicLicence from PPL PRS covers both rights.