Guide
Checklist for protecting new and expectant mothers
Compliance checklist for employers when an employee is pregnant, has recently given birth, or is breastfeeding. Covers the notification process, individual risk assessment, action hierarchy, night work, and rest facilities under MHSWR 1999 Regulations 16-18.
How to use this checklist
Use this checklist when an employee notifies you that she is pregnant, has given birth within the last 6 months, or is breastfeeding. Work through each section in order. Document your actions at each stage - this protects both the employee and you as the employer.
Time-sensitive: Your duties begin immediately on receipt of written notification. Do not delay the risk assessment.
Preparedness (before notification)
Notification received
Individual risk assessment
Action hierarchy (if risk identified)
Night work (if applicable)
Facilities and ongoing review
Equality Act 2010 risk
Failure to conduct a proper risk assessment or to follow the action hierarchy may also constitute pregnancy discrimination under the Equality Act 2010. Pregnancy discrimination claims have no cap on compensation. Ensure your actions are documented and that you have genuinely considered each step of the hierarchy before moving to the next.